1. About Our Client:
The organization operates within the wellness and employee benefits space, addressing the challenge of delivering effective health and wellbeing programs through various event formats. By coordinating onsite, virtual, and hybrid events, the program supports engagement and education efforts for clients, vendors, and partners. This approach enables the organization to facilitate seamless event experiences that connect stakeholders across multiple locations and formats, contributing to improved wellness outcomes.
2. About the Opportunity:
The Wellness Event Coordinator is responsible for planning, managing, and executing engaging events that support the organization’s wellness initiatives. This role ensures smooth delivery of virtual, hybrid, and onsite events by managing logistics, technology, and vendor relationships. It plays a key role in creating positive experiences for attendees and stakeholders, contributing to the success of wellness programs and overall client satisfaction.
3. Responsibilities:
• Plan and coordinate virtual, hybrid, and onsite events from concept to execution
• Develop event timelines, run-of-show documents, and task lists
• Coordinate schedules with speakers, presenters, internal teams, and vendor partners
• Manage virtual event platforms and conduct tech rehearsals
• Monitor live virtual events and troubleshoot issues
• Coordinate venue logistics, setups, audiovisual needs, and catering for onsite events
• Serve as main onsite contact, overseeing setup, registration, marketing, and breakdown
• Provide customer-facing support to attendees, speakers, and partners
• Respond promptly to inquiries ensuring an inclusive and organized event experience
• Liaise with vendors, venues, service providers, and brokers
• Provide weekly event updates to Wellness Strategy Managers
• Track deliverables, contracts, and event materials
• Deliver post-event reports and feedback summaries
• Identify improvement opportunities and share insights with the team
4. Requirements:
• College degree preferred
• Minimum 2 years experience in event planning, wellness, customer service, or related fields
• Passion for health and wellbeing
• Experience coordinating virtual and/or onsite events, with hybrid event experience preferred
• Familiarity with event management software preferred
• Insurance brokerage experience in employee benefits preferred
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Comfortable with event platforms, scheduling tools, and AV technology
• Ability to remain calm and solutions-focused under pressure
• Ability to work independently and seek support proactively
• Customer-service mindset with high attention to detail
• Ability to multitask and adapt to changing priorities
• Proficient in Microsoft Word, Excel, Access, PowerPoint; Salesforce experience preferred
5. Pay Range and Compensation Package:
• Full-time, exempt position
• Salary based on location, skills, and experience
• Bonus eligible
6. Benefits & Perks:
• Remote role
• Cell phone stipend
• Generous PTO and holiday policy including volunteer time and summer Fridays
• Access to wellness platforms with rewards
• Medical, dental, and vision insurance
• 401k plan
• Company-paid life insurance, short-term disability, and long-term disability insurance
Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.
Note:
RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.