Post-secondary education in a health-related field (e.g., health sciences, health informatics, public health, or a related discipline).
Consideration will also be given to candidates with equivalent training and relevant experience supporting clinical information system (CIS) projects or digital health programs.
Must have 2+ years of demonstrated experience in a project coordination or project support role, supporting project documentation, stakeholder/group coordination, and reporting within a complex program environment.
Experience should include:
- Drafting, maintaining, and version-controlling project documentation such as Terms of Reference (ToRs), standard operating procedures (SOPs), meeting materials/minutes, workflows, and templates.
- Coordinating stakeholder groups (e.g., working groups, committees, or cross-functional teams), including scheduling, agenda preparation, and materials distribution.
- Maintaining membership/participation tracking and distribution lists to support effective engagement and communications.
- Maintaining decision, action, issue, risk, and dependency logs, and tracking follow-ups to closure.
- Contributing to regular and ad-hoc reporting, including basic data analysis and visual reporting (e.g., maintaining trackers, performing trend/variance analysis, producing summary tables/charts, creating KPI/RAG status dashboards, and preparing weekly/monthly status reports).
2 Years+
A minimum of two (2) years of experience in a project coordination role supporting project planning and schedule management in a complex program environment.
Experience must include developing, updating, and maintaining project schedules (e.g., integrated master schedules or workstream schedules), tracking milestones and deliverables, managing dependencies, supporting forecast date updates, identifying schedule impacts/risks, and producing schedule/status outputs for stakeholders.
2 Years+Demonstrated experience supporting project planning, coordination, and delivery activities in a healthcare or similarly complex environment. This includes coordinating project tasks, preparing project materials, and working with multidisciplinary teams (e.g., Business Analysts, stakeholders, clinical/operational leads, and executive staff). Experience may include supporting standardized project workflows, documentation, and reporting in a technology-enabled or clinical setting.
Demonstrated experience in a project coordination or project support role within clinical or health service transformation projects or other complex programs, including:
- Drafting, maintaining, and version-controlling project documentation such as Terms of Reference (ToRs), meeting minutes, standard operating procedures (SOPs), workflows, templates, and trackers.
- Coordinating recurring and ad-hoc meetings (e.g., scheduling, agenda preparation, materials distribution) and tracking actions/decisions to closure.
- Supporting stakeholder engagement logistics (e.g., maintaining distribution lists or membership/participation tracking, coordinating inputs, and managing follow-ups).
- Contributing to reporting and basic data analysis (e.g., maintaining trackers, performing trend/variance analysis, producing summary tables/charts, creating KPI/RAG dashboards, and preparing weekly/monthly status reports).
Provide examples of the above (project context, your role, tools used, and outcomes).
Experience in a project coordination role with a strong focus on project schedule management in a large or complex organization. Demonstrated ability to:
- Develop, update, and maintain workstream and/or integrated project schedules, including milestone plans and deliverable tracking.
- Manage and document dependencies, identify schedule impacts and risks, and support forecast date updates based on progress and inputs from leads.
- Produce schedule and status outputs for stakeholders (e.g., milestone dashboards, look-ahead plans, critical path highlights, and variance explanations).
Provide examples that show attention to detail, timeliness in updates, and collaboration with internal stakeholders.
- Candidate can demonstrate bilingualism in French and English (Written and verbal), able to lead engagement, communications, and training initiatives in both languages.
Candidate demonstrates a strong proficiency of Microsoft Office 365 suite (Excel, Word, PowerPoint, Visio, Outlook, Teams), Zoom, and Atlassian’s JIRA for tracking actions, decisions, and access requests in a workplace setting with hands on experience.
Candidate has formal training in Project management methodologies, such as Prosci, APMP, Lean Six Sigma or process improvement training, or equivalent, with the ability to apply structured approaches to organizational Project.