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Swooped is a Talent Platform (not a staffing agency). We are not the employer for this role and do not make hiring decisions. Clicking "Apply" takes you to Swooped to review the role and hiring company details.

About the Opportunity

The organization helps companies earn and keep the trust of their users, customers, partners, and prospects. It serves as the proof layer that shows great companies deserve the trust they aim to build.

The organization lives its values every day. Built on Trust means consistency is everything. Act with Integrity by always doing the right thing. Being Customer-Obsessed keeps the people served at the center of the work. Competitive Fire drives the team to push harder than anyone else. Diversity brings unique perspectives that lead to better solutions. Automation First ensures time and money are saved by making efficiency a priority.

Our Culture & Work Style

The organization is not just building software - it's building a mindset. Everything done springs from:

• Be a Driver (Owner‑Operator Mentality): Own your work. Improve relentlessly. Deliver results.
• Move at Speed (Precision & Velocity): Fast decisions. Quick learning. Immediate impact.
• Stay Mission-Driven (Customer‑Obsessed): Challenge assumptions. Deliver value. Stay hungry.

Why Join The Team?

The best way to understand the Driver’s Mindset is to see it in action. The team is an award-winning, mission-driven group of people worldwide, united by a culture that values trust, speed, and continuous growth.

Job Summary:

As an Executive Assistant, you will be a critical enabler for the Executive Leadership Team (ELT), ensuring leaders’ time, priorities, and communications are fully aligned with the organization’s most important initiatives. You’ll anticipate needs, remove friction, and create leverage so leaders can focus on strategy, customers, and teams.

You will:

• Provide high-touch, proactive support to the CRO and CMO, acting as a trusted partner and extension of their leadership style. This hire should sit in the US Central Timezone.
• Help orchestrate the rhythm of the business for your leaders — from calendar strategy and meeting design to follow-through on decisions and next steps.
• Increase transparency, communication, and alignment across teams by enabling executives to show up prepared, informed, and focused.

Key Responsibilities

Calendar & Time Management

• Own complex, dynamic calendars for one or more executives, including prioritization, sequencing, and protection of focus time.
• Proactively anticipate conflicts, reschedule as needed, and ensure time is aligned to top priorities and company goals.
• Coordinate internal and external meetings across time zones, including recurring cadences, offsites, and ad-hoc sessions.

Meeting Preparation & Follow-Through

• Prepare executives for meetings with agendas, participant context, briefing materials, and key decision points.
• Capture notes, decisions, and action items, then drive follow-through with stakeholders to ensure commitments are tracked and completed.
• Partner with chiefs of staff, business leaders, and operations teams to ensure executive time supports strategic priorities.

Travel, Events & Logistics

• Plan and manage complex domestic and occasional international travel, including itineraries, logistics, and contingency planning.
• Coordinate logistics for executive offsites, leadership summits, board-related prep sessions, and key internal events.
• Process expenses, reimbursements, and related documentation accurately and on time.

Communication & Stakeholder Management

• Serve as a primary point of contact between executives and internal/external stakeholders, ensuring timely, professional communication.
• Triage inbound requests, clarify urgency and importance, and make thoughtful recommendations on where leaders should engage directly.
• Draft, edit, and send communications on behalf of executives when appropriate (emails, Slack messages, internal updates, etc.).

Operations & Project Support

• Support and help track cross-functional projects, ensuring milestones, owners, and timelines are clearly defined and visible.
• Create and maintain lightweight systems (trackers, dashboards, docs) to keep executives informed on progress and risks.
• Partner closely with other EAs and business operations leaders to standardize and improve executive support processes.

Process Improvement & Executive Enablement

• Identify opportunities to streamline routines, tools, and workflows so executives can operate more efficiently.
• Build and refine playbooks for recurring activities (QBRs, all-hands, staff meetings, planning cycles, travel-heavy weeks).
• Uphold and model the organization’s culture and values in every interaction, representing your leaders and the company with professionalism and discretion.

Required Qualifications

• 6+ years of experience as an Executive Assistant or similar role supporting C-level leaders, SaaS or technology environment strongly preferred.
• Demonstrated success managing complex calendars, travel, and competing priorities for senior executives.
• Experience working in fast-paced, ambiguous, high-growth environments where priorities change quickly.

Skills & Capabilities

• Exceptional organizational skills with strong attention to detail and follow-through — you run multiple workflows in parallel without dropping balls.
• Strong written and verbal communication skills; able to tailor tone and content to executives, board members, customers, partners, and internal teams.
• High degree of professionalism, discretion, and judgment when handling confidential and sensitive information.
• Comfort with modern collaboration tools (e.g., Google Workspace, Slack, Zoom, project management tools) and willingness to adopt new systems where they improve efficiency.
• Ability to anticipate needs, think several steps ahead, and proactively solve problems before they escalate.

Mindset & Behaviors

• Owner-operator mentality — you take full responsibility for outcomes, not just tasks.
• Bias for action and learning — you move quickly, iterate based on feedback, and continuously look for better ways to support your leaders and teams.
• Mission-driven and customer-obsessed — you care deeply about enabling the work that delivers value to customers and the business.
• Resilient, adaptable, and calm under pressure; you maintain a positive, solutions-oriented attitude even when things get hectic.

How we support you:

The organization believes that its people are its strongest advantage—and proves it with support that exceeds industry standards. The total rewards package is designed to power well-being, accelerate growth, and keep work-life balance thriving.

• Shared Success: Stock equity is provided to ensure that as the company grows, you share directly in that success. Equity gives every employee a sense of ownership and the opportunity to celebrate wins together—because contributions don’t just support progress; they help drive collective success.

• Health & Wellness: Up to 100% employer-paid premiums for medical, dental, and vision coverage for employees and their dependents, along with comprehensive wellness benefits and healthcare concierge services designed to support needs beyond traditional insurance.

• Financial Well-being: A comprehensive suite of financial benefits, including a 401(k) plan, company-paid life and disability insurance , tax-advantaged spending accounts , and a range of discounted voluntary offerings to help customize and strengthen overall financial position.

• Family Support: To support you in life's most important moments, a paid Parental Leave policy is offered, after six months of employment. Employees also receive access to fertility and family-building benefits and dedicated leave specialists who help guide through the entire process.

• Growth & Development: Generous annual stipends for both professional and personal development, empowering investment in continued growth. Access to a wide range of internal learning opportunities ensures you can build new skills, deepen expertise, and advance your career with confidence.

• Time Off & Flexibility: The belief is that to do your best work, you should get the time you need for rest, rejuvenation and recovery. The organization offers a flexible vacation policy, paid holidays, and other perks to recharge.

This role will receive a competitive base salary, benefits, and stock, typically in the form of Restricted Stock Units (RSUs). The applicable salary range for this role is:

Tier 1: $153,000-$170,000

Tier 2: $137,700 - $153,000

Tier 3: $122,400 - $136,000

Due to the location of the executives this role supports, only candidates in the US Central Timezone are being entertained at this time.

A variety of factors are considered when determining someone’s leveling and compensation–including a candidate’s professional background and experience. These ranges may be modified in the future and final offer amounts may vary from the amounts listed above.

The hiring company is an equal opportunity employer committed to building a diverse and inclusive team.