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About the Role
The hiring company is seeking an experienced and highly organized Executive Assistant to support the Executive Leadership Team (ELT). This is a critical role responsible for keeping leadership operations running smoothly on a day-to-day basis, including managing calendars, coordinating key internal and external meetings, and supporting high-impact events.
The role serves as a trusted partner to executives by anticipating needs, streamlining operations, and ensuring leadership time is focused on top priorities.
What the Role Will Do
Calendar & Scheduling
- Own and prioritize calendars for ELT members, including external meetings, internal check-ins, and cross-functional touchpoints
- Proactively identify conflicts, resolve scheduling challenges, and ensure leaders are fully prepared
Events & Meetings
- Coordinate logistics for executive-level events such as board meetings, customer dinners, and leadership offsites
- Partner with internal teams and external vendors on venues, catering, materials, and technology
- Support company-wide offsites and board meetings
Operations Support
- Manage travel arrangements and detailed itineraries
- Process expenses accurately and in a timely manner
- Provide administrative support to enable the ELT to focus on strategic priorities
What the Hiring Company Is Looking For
- 7+ years of experience as an Executive Assistant, preferably supporting senior or C-level leaders in a high-growth environment
- Proven ability to manage complex calendars and coordinate high-profile meetings and events
- Exceptional organizational skills with the ability to prioritize and multitask under pressure
- Strong communication and interpersonal skills, with the ability to interact effectively with senior leaders, board members, and external partners
- High level of discretion and professionalism when handling sensitive information
- Proficiency with tools such as Google Workspace (Gmail, Google Calendar, Google Meet), Slack, Zoom, Ramp, Navan, or similar platforms
Bonus Points
- Experience in a technology company or other fast-paced, high-growth environment
- Previous experience supporting multiple executives simultaneously
Salary Range
$120,000 — $140,000 USD