Swooped is a Talent Platform (not a staffing agency). We are not the employer for this role and do not make hiring decisions. Clicking "Apply" takes you to Swooped to review the role and hiring company details.
About the Opportunity
This organization is a global leader in cybersecurity, protecting the people, processes, and technologies that drive modern organizations. Since its inception, the mission has been to stop breaches, redefining modern security with an advanced AI-native platform. Customers span all industries, relying on the organization to keep their businesses running, their communities safe, and their lives moving forward.
This is a mission-driven organization that cultivates a culture giving every team member the flexibility and autonomy to own their careers. The organization is always looking to add talented individuals who have limitless passion, a relentless focus on innovation, and a fanatical commitment to customers, the community, and each other. The future of cybersecurity starts with you.
About the Role
The company is seeking a strategic and exceptionally capable Executive Assistant to join the team. The ideal candidate will be a force multiplier – calm under pressure, ruthlessly organized, and always thinking two steps ahead. This is a fast-paced, highly-visible role that requires exceptional judgment, professionalism, and excellent verbal and written communication skills to support multiple Vice Presidents.
Key Responsibilities
- Manage multiple Vice Presidents' complex calendars across global time zones, including coordinating domestic and international travel and preparing agendas.
- Actively anticipate executive needs, while proactively bringing in appropriate stakeholders and resources to make decisions in support of the executive.
- Own critical deliverables and special assignments by setting objectives, aligning priorities, gaining cooperation, monitoring progress, and problem-solving.
- Attend meetings, communicate agendas, track action items, and hold stakeholders accountable.
- Serve as the central communications hub between executives, their teams, and cross-functional partners.
- Manage external contacts and quickly identify primary stakeholders, understanding who they are and their importance to the business.
- Assist in coordinating agenda and presentation materials for senior management team meetings, multi-day off-sites, and all-hands meetings.
- Demonstrate a high level of professionalism in all settings and handle sensitive matters with sound judgment, discretion, and confidentiality.
- Address tough issues by identifying problems, building consensus, and working toward resolutions.
- Maintain a high level of personal accountability and encourage the same standard among team members by setting clear expectations, monitoring progress, and addressing any obstacles. Ensure all commitments are met on time and to the highest quality by consistently following up on assigned tasks and providing support where needed.
- Act as a gateway to enhance communication and information sharing across teams.
- Occasional travel is required.
Required Qualifications
- Bachelor’s degree required from an accredited university or equivalent work experience.
- 6+ years supporting executives across multiple time zones.
- A varied support background that goes beyond administrative experience.
- Self-starter who manages projects from conception to completion with minimal guidance.
- Team player who consistently goes above and beyond and is willing to assist whenever needed.
- Excellent organizational skills with attention to detail and the ability to multitask in fast-paced, time-sensitive environments.
- Extremely proficient in Google Mail / Google Calendar, including Google Docs, Google Sheets, Google Slides, Workday, and Slack with a high aptitude for learning new software and systems.
- Superior verbal and written communication skills with frequent experience engaging with executive-level staff.
- A passion for supporting multiple high-performance Vice Presidents with an understanding that every second counts.
Benefits of Working at This Organization
- Market leader in compensation and equity awards.
- Comprehensive physical and mental wellness programs.
- Competitive vacation and holidays for recharge.
- Paid parental and adoption leaves.
- Professional development opportunities for all employees regardless of level or role.
- Employee Networks, geographic neighborhood groups, and volunteer opportunities to build connections.
- Vibrant office culture with world-class amenities.
- Great Place to Work Certified™ across the globe.
The organization is proud to be an equal opportunity employer. It is committed to fostering a culture of belonging where everyone is valued for who they are and empowered to succeed. The organization supports veterans and individuals with disabilities through its affirmative action program.
The organization is committed to providing equal employment opportunity for all employees and applicants for employment. Employment decisions are based on valid job requirements.
The base salary range for this position for all U.S. candidates is $86,000 - $135,000 per year, with eligibility for bonuses, equity grants, and a comprehensive benefits package that includes health insurance, 401k, and paid time off.
The hiring company is an equal opportunity employer committed to building a diverse and inclusive team.