About the Company
Check Off Your List (COYL) is a dynamic and innovative company dedicated to providing highly trained, remote professional support across various business functions. Our services include bookkeeping, executive assistance, human resources, marketing, web design, and IT support, all offered on a flexible pay-what-you-need model. This approach allows our clients to focus on what truly matters—growing and managing their business—while we handle the operational and administrative tasks. Operating remotely, COYL maintains a strong connection with clients and team members through Zoom meetings and Microsoft Teams, fostering a collaborative and flexible work environment. Our mission is to empower businesses by delivering top-tier virtual support that adapts to their evolving needs, ensuring efficiency, confidentiality, and professionalism in every interaction.
About the Role
We are seeking a highly organized and proactive remote Part-Time Executive Assistant to join our expanding team. Reporting directly to the Manager of the Executive Assistant team, this role is pivotal in supporting our clients’ executive teams by managing schedules, communications, and various administrative tasks. The ideal candidate will be based in Florida, Georgia, Maine, Ohio, or Texas and possess a minimum of four years of experience supporting senior management, preferably within real estate or brokerage environments. This position begins with a commitment of 20+ hours per week, with opportunities for growth into a full-time role as the company continues to expand.
The role's primary objective is to streamline administrative operations, enhance client satisfaction, and support organizational goals through meticulous planning and execution of tasks. The successful candidate will be a motivated self-starter with excellent communication skills, capable of navigating a fast-paced environment while maintaining a high level of confidentiality and professionalism.
Qualifications
- Minimum of 4 years of experience in an administrative role supporting senior management
- Experience supporting real estate brokers or within the real estate industry
- Exceptional written and verbal communication skills
- Strong time-management and organizational abilities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to quickly learn new software and systems
- Flexible team player with a proactive attitude
- Discretion and confidentiality in handling sensitive information
- Promptness and self-motivation
- Professional phone presence and excellent interpersonal skills
- Availability to assist with urgent requests as needed
Responsibilities
- Assist clients with their professional and personal needs as directed
- Maintain detailed records in designated timekeeping and management systems
- Coordinate complex scheduling, including extensive calendar management for senior executives
- Organize and manage content flow and communication between clients’ management teams and internal staff
- Arrange travel plans, including hotel bookings, transportation, and meal arrangements for clients
- Perform administrative tasks such as typing, preparing spreadsheets, faxing, and maintaining filing and contact databases
- Ensure confidentiality and exercise discretion when handling sensitive materials
- Manage client communications, including answering phones and relaying messages promptly
- Plan and coordinate client events and meetings
- Respond to all client requests within four business hours to ensure timely support
- Navigate competing priorities efficiently while multi-tasking in a fast-paced environment
- Support additional tasks and projects as needed to meet organizational goals
Benefits
- Flexible remote work environment
- Opportunity for professional growth and development
- Collaborative team culture with regular virtual meetings
- Potential to transition from part-time to full-time employment
- Work-life balance with flexible scheduling options
- Exposure to diverse industries and professional networks
Equal Opportunity
Check Off Your List (COYL) is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We believe in fostering a workplace where everyone feels valued, respected, and empowered to contribute their best.