Job Title: Executive Assistant II
Location: 100% Remote- EST preferred
Contract: 6+ Months
Description:
We are looking for a dedicated and proactive Executive Assistant to support three of our executives.
The Role & Key Responsibilities:
Provide sophisticated administrative support within a fast-paced, global environment. Your day-to-day will involve:
-Calendar & Meeting Management: Managing complex Google Calendars by vetting, prioritizing, and making judgment calls based on rapidly shifting priorities. Superior organizational skills and great follow through on tasks.
-Travel & Logistics: Coordinating detailed domestic travel arrangements
-Operational Support: Processing expenses, managing team meetings, and overseeing team morale budgets with high attention to detail.
-Problem Solving: Resolving administrative issues before they arise and taking ownership of ambiguous tasks with little oversight.
What We’re Looking For:
We are a team that works hard and has a blast doing it, so a "hustle" mentality and a genuine interest in helping others are essential.
-Technical Skills: Proficiency in Google Calendar and experience navigating complex, matrixed organizations.
-Discretion: Proven ability to handle confidential and non-routine information with the utmost integrity.
-Adaptability: The ability to deliver quickly across time zones and remain calm under pressure.
-Communication Skills: Strong communication skills and ability to interact with internal and external partners. Work well under pressure in a fast paced environment.
Mandatory Skills:
-Complex Calendar Governance: Vetting, prioritizing, and managing Google Calendars while making high-level judgment calls on shifting priorities.
-Logistics & Operational Management: Coordinating detailed domestic travel and managing financial administrative tasks like expense reports and morale budgets.
-Proactive Problem Solving: Identifying and resolving administrative bottlenecks before they escalate, often with little to no oversight.
-Advanced Technical Proficiency: Expert-level mastery of Google Calendar and experience navigating complex, matrixed corporate environments.
-High-Stakes Discretion: A proven track record of handling confidential and non-routine information with absolute integrity.
-Adaptability & Pressure Management: The ability to work across multiple time zones and deliver results quickly while remaining calm in a high-pressure environment.
Desired Skills:
-Executive Presence: Strong communication skills tailored for both internal leadership and external partners.
-"Hustle" Mentality: A proactive, high-energy approach to task management and a genuine interest in service-oriented support.
-Project Ownership: The ability to take "ambiguous tasks" and turn them into structured outcomes without needing a roadmap.
-Travel & Expense Management: Proficiency in booking complex travel via Egencia and managing corporate expenses through Ramp.
-Executive Proxy Support: Experience managing and submitting expense reports on behalf of executives on a rolling basis, ensuring accuracy and policy compliance.