The Conference Program Coordinator provides critical technical and project management support for the execution of the annual AMERSA conference. This part-time (20 hours/week) role will communicate with subject matter experts and key stakeholders to ensure high-quality learning opportunities. The position will manage a high volume of presenter and registrant information, abstract, workshop and award submissions, programmatic content, and other conference data using a variety of software platforms. The position reports directly to the Executive Director.
QUALIFICATIONS
Bachelor’s Degree and a minimum of 3 years of administrative or project management experience. Experience in an association or academic environment is required. This is a remote work position. Travel may be required 1-2 times per year.
COMPETENCIES
- Ability to develop and maintain effective working relationships with a broad range of internal and external constituents
- Highly organized, detail-oriented and ability to execute multiple responsibilities effectively and efficiently within time-sensitive deadlines
- Demonstrated ability to lead and take ownership and accountability for projects while working collaboratively with a small team
- Outstanding technology skills and experience with a variety of platforms, including Microsoft Office suite, Google Workspace, online event software, Zoom and project management software
- Exceptional verbal and written communication skills
- Ability to accommodate a flexible work schedule to accommodate members across global time zones.
GENERAL RESPONSIBILITIES
- Manage all aspects of online conference platform including the abstract/workshop/award submission and review sites, online program, mobile app, reporting, data export, creation of book of abstracts, and conference evaluations
- Edit and manage distribution of automated communications to conference awardees, presenters, and registrants
- Serve as point of contact for all continuing education related requirements, including ensuring completion of COI forms, coordinating review of presentation materials and mitigation of COI if needed, reporting to continuing education provider, and answering attendee inquiries
- Coordinate with vendor to build and test the conference submission and registration sites according to organizational specifications and manage conference registration process, including answering registrant questions
- Monitor registration and conference program to ensure key participants are accounted for and registration types are accurate
- Identify and confirm committee members for the conference award, abstract and workshop review processes
- Source and place orders with conference-related vendors, including vendors for poster board exhibition, promotional items, and printed materials
- Communicate with subject matter experts to collect necessary promotional materials, outline logistics, ensure awareness of policies and procedures for online educational deliverables, and respond to related inquiries
- Attend annual conference and assist with attendee check-in, membership processing, and onsite confirmation of logistics such meeting space set-up and audio-visual requirements
Please submit your CV/resume with a personalized cover letter. Applications without a personalized cover letter will not be considered. AMERSA is an equal opportunity employer. We welcome all to apply.
COMPENSATION
- $28-34/hour
BENEFITS
- QSEHRA health reimbursement arrangement
- Fully remote position
- Flexible work schedule