Teamswell is a high-growth nearshore outsourcing company working for US companies. Our mission is to help small and medium-sized US businesses grow and become more profitable by having access to highly engaged, skilled, and experienced talent at a fair price, and to generate career opportunities for bilingual professionals in Latin America with fair compensation and professional and personal growth opportunities.
We are currently looking for a C-Level Executive Assistant who thrives in fast-paced executive environments and demonstrates exceptional discretion, ownership, and organizational excellence. The ideal candidate will act as a strategic partner to senior leadership, proactively managing priorities, protecting executive time, and ensuring seamless day-to-day operations. This role requires strong business judgment, executive presence, and the ability to anticipate needs before they arise.
In Teamswell every team member has an instrumental role and impact on the success of our business and our client's success, so we seek to have highly motivated individuals who thrive in a fast-paced work environment, who are intelligent, eager to work hard, reliable, and able to communicate effectively with all levels of an organization. Our C-Level Executive Assistant will possess the skills and experience required and will also possess a positive attitude and ability to solve complex problems and work in a fast-paced and rapidly changing environment. We value people who are good communicators, quick learners, scrappy about finding creative solutions to problems, and conscious of their work quality. We expect all our team members to deliver excellence in both technical expertise as well as in their everyday relationships with their team.
Core Responsibilities
Executive & Strategic Support
REQUIRED EXPERIENCE & QUALIFICATIONS
We are currently looking for a C-Level Executive Assistant who thrives in fast-paced executive environments and demonstrates exceptional discretion, ownership, and organizational excellence. The ideal candidate will act as a strategic partner to senior leadership, proactively managing priorities, protecting executive time, and ensuring seamless day-to-day operations. This role requires strong business judgment, executive presence, and the ability to anticipate needs before they arise.
In Teamswell every team member has an instrumental role and impact on the success of our business and our client's success, so we seek to have highly motivated individuals who thrive in a fast-paced work environment, who are intelligent, eager to work hard, reliable, and able to communicate effectively with all levels of an organization. Our C-Level Executive Assistant will possess the skills and experience required and will also possess a positive attitude and ability to solve complex problems and work in a fast-paced and rapidly changing environment. We value people who are good communicators, quick learners, scrappy about finding creative solutions to problems, and conscious of their work quality. We expect all our team members to deliver excellence in both technical expertise as well as in their everyday relationships with their team.
Core Responsibilities
Executive & Strategic Support
- Provide high-level administrative and strategic support to C-Suite executives (CEO, COO, CFO, or equivalent)
- Manage complex executive calendars, scheduling across multiple time zones and competing priorities
- Act as gatekeeper for executive communications, prioritizing emails, calls, and meeting requests
- Prepare executive briefings, reports, presentations, and correspondence
- Support decision-making by organizing information, tracking action items, and following up on priorities
- Coordinate cross-functional initiatives and ensure alignment between departments
- Lead meeting preparation, agenda creation, documentation, and follow-ups
- Track projects and deadlines, ensuring timely execution of executive initiatives
- Maintain confidential records, contracts, and sensitive business documentation
- Coordinate domestic and international travel arrangements, including itineraries, accommodations, and logistics
- Manage executive expenses, reimbursements, and budget tracking
- Support planning of executive off-sites, leadership meetings, and company events
- Serve as liaison between executives, internal teams, clients, and external partners
- Maintain professional and polished communication representing executive leadership
- Handle confidential matters with the highest level of discretion and professionalism
REQUIRED EXPERIENCE & QUALIFICATIONS
- 4-5+ years of proven experience supporting C-Level executives (CEO, COO, CFO, Founder, or similar leadership roles)
- Previous experience working as a C-Level Executive Assistant or Senior Executive Assistant
- Exceptional English communication skills (written and verbal)
- Strong calendar management experience in high-pressure, fast-moving environments
- Advanced organizational and multitasking abilities
- Google Workspace or Microsoft Office Suite
- Calendar & scheduling tools (Outlook, Google Calendar, Calendly)
- Project management tools (Asana, Monday.com, Notion, ClickUp, etc.)
- Virtual collaboration platforms (Slack, Zoom, Teams)
- Strong project coordination and operational support experience
- Ability to work independently with minimal supervision