About Us
We are a staffing services technology company that helps organizations design, build, and scale digital products and engineering capabilities. Our teams deliver end-to-end software development, engineering, and design services, and we provide flexible staffing solutions to augment internal teams with specialized talent—quickly and reliably.
The Role:
What You’ll Do
We are seeking a detail-oriented, results-driven Virtual Administrative Assistant to join our operations and finance support team. You’ll be responsible for maintaining accurate administrative records, supporting month-end close activities, and ensuring cross-departmental coordination and data integrity. You’ll collaborate with the Finance Director and department heads to streamline processes, reconcile information, and help the organization achieve audit-readiness and operational efficiency goals.
What We’re Looking For
Key Responsibilities
- General Administrative Support: Manage daily administrative tasks including calendar coordination, email triage, document management, and file organization; ensure data is recorded accurately and timely.
- Cross-Departmental Coordination: Liaise with HR, Finance, Sales, and Operations to verify data, reconcile information, and support budgeting and invoicing needs.
- Meeting & Communication Support: Prepare agendas, minutes, action items, and distribute post-meeting summaries; coordinate follow-ups and reminders.
- Data Entry & Records: Maintain organized digital and physical files; update vendor/client information and ensure data integrity across systems.
- Process Improvement: Identify inefficiencies in administrative workflows; propose and implement changes to streamline processes and improve internal controls.
- Basic Financial Administrative Tasks: Assist with basic accounts payable/receivable data entry, expense report processing, and expense policy compliance under supervision.
- Compliance & Security: Follow company policies on data privacy, confidentiality, and information security; assist with access permissions as appropriate.
- What We’re Looking For
- Experience: 3+ years of administrative support, office management, or equivalent experience; experience supporting finance or operations in a remote setting is a plus.
- Education: Bachelor’s degree in any field or equivalent practical experience.
- Communication: Clear written and verbal communication skills; ability to explain concepts to non-financial colleagues and communicate effectively with vendors.
- Attention to Detail: Demonstrated accuracy in data entry, document formatting, and record-keeping; strong organizational skills.
- Technical Proficiency: Proficient with productivity tools (e.g., Microsoft 365 or Google Workspace), calendar management, email platforms, and document management systems.
- Data Skills: Basic data entry, reconciliation assistance, and reporting support; comfortable handling sensitive information.
- Problem Solving: Proactive with a solution-oriented mindset; able to troubleshoot issues and escalate when needed.
- Tools & Software: Familiarity with CRM/ERP or accounting interfaces (e.g., QuickBooks, Xero, NetSuite) is a plus; strong Excel/Sheets skills for light data handling.
- Resilience & Adaptability: Self-motivated, organized, and comfortable working in a deadline-driven environment.
- Team Collaboration: Collaborative mindset; comfortable working within a cross-functional team and supporting broader organizational goals.
Compensation & Benefits
- Base Salary Range: $125,000 – $195,000 USD, commensurate with experience and interview performance.
- Equity: Competitive stock option package.
- Remote Setup: Home office stipend to get your workspace set up perfectly.
- Health: Comprehensive medical, dental, and vision insurance.
- Time Off: Flexible PTO policy + Company Holidays.
- Growth: Annual learning and development budget.
- Retirement: 401(k) matching plan.